Tips to stop emails from being flagged as spam
Help ensure your email campaigns and automations are delivered successfully to your customers inboxes. This guide includes our top tips to avoid emails from being delivered to junk or spam.
In this article:
What is spam?
Spam is considered to be an email that contains irrelevant and often commercial advertising, that is sent to large groups of users.
Spam filters are a dynamic protection filter that checks emails after they have been sent and before it reaches a customers' inbox for any unwanted emails.
How are emails marked as spam?
There are three common reasons why emails are delivered to spam:
- Customer deletes the email without opening
If the customer deletes an email without opening, this notifies the email service that the customer doesn't want to see these emails. These emails will then be identified as spam and start to be sent to the customer's spam folder.
- Customer marks the email as spam
The customer can make a spam complaint by selecting the specific email and marking the email as 'this is spam' or 'Report spam' in their inbox. The email service will then prevent any email from that email address from entering the customer’s inbox; instead it will be delivered to their spam folder.
- Spam filters detect email
Each time an email is sent the email services' spam filter processes it. The spam filter looks at the customer’s previous interactions with your email campaigns and uses a points system to check the email template. This points system looks for spam indicators and assigns the appropriate points. The points total will determine whether the email will make it into the customer’s inbox or not.
9 ways to avoid your emails being marked as spam
1. Have a clear and concise subject line
Make sure that your email subject line isn't misleading. Tell your customers why they are receiving this email and the value they'll get from opening it. This encourages customers to open your emails and read what's inside.
Here are some ideas:
- We've saved your shopping cart for you
- Looks like you've forgotten something 🙈
- Just in case you want to take another look
- Hey Sam, you left this behind
2. Send from your own store email domain
Customizing your email domain is an effective way to help your customers recognize your email and entice them to open.
📖 Keep reading: Send emails from your custom email domain
3. Timing is important
If you have set up an automated email flow or email campaigns, make sure that you schedule a gap between your emails. Sending multiple emails within a short space of time can trigger spam filters.
🤖 Data Insight: According to our data the most successful abandoned cart emails scheduled are:
- First email: 1 hour after cart abandonment
- Second email: 18 hours after the first email
- Third email: 24 hours after the second email
4. Avoid using capitals, spam trigger words and special characters
Spam filters look closely at subject lines and email content for spam trigger words, special characters and CAPITAL letters. Try to write creative & personalized email content to connect with your customers.
Here are some examples to avoid:
- Trigger Words: Free, Order, Click, You've Won, Act Now
- Special Characters: !!! % $ @ /
- Using Capitals: ALL CAPITAL LETTERS
📖 Learn more: Full list of spam trigger words to avoid
5. Check your text to image ratio
Email templates that are image heavy or are only images will automatically trigger spam filters. Email template best practices include the ratio of 60% text with a maximum of 40% images.
In addition to the ratio, making sure that the images you upload are within the size recommendations of the email template:
- For email header banner: 600px wide
- For email header logo: 114px wide
6. Keep the format simple
When designing your email template layout, keep it clean and simple. Having too many design elements can also be a flag for spam filters. Try to avoid using background colors, large font size and using more than one font.
7. Add a clear call-to-action
Make sure the primary action you want customers to take is apparent. For example, if it is completing their abandoned cart, include a call-to-action button that smoothly directs the customer back to their cart. Having multiple links can detract from the primary purpose, as well as being another spam trigger.
To ensure it’s eye-catching, use contrasting button background and text colors, and actionable wording that will drive users to click through to complete their cart.
Here's some ideas:
- Checkout now
- View cart
- Complete my order
- Continue shopping
- Get now
As part of the Email Anti-spam laws, including a valid physical address is a legal requirement for sending emails. Not having a valid physical address will mark any email sent, as spam.
You can customize the physical address included on the footer of your email templates in your Marsello settings.
📝 Note: By default, Marsello's physical address is included at the bottom of all emails sent via Marsello.
9. Proof read your email
A common characteristic of spam emails is spelling and grammatical errors. These errors can be hugely distracting for readers and will often come across as lazy and unprofessional.
Look carefully for typos before sending your email. Tools like spell check or Grammarly can help you identify these errors, provide suggestions and write mistake free emails.
🕵 Handy spelling & grammar tool: Grammarly.com
What are we doing to help?
- We’ve created simple and clean HTML base email templates - Spam filters check the HTML tags and source code for tricky and formatting errors. We've created HTML base email templates that are clean and simple which will help to avoid spam detection.
- Best practice default templates - We've designed email templates from what we know works and to comply with CAN-SPAM Act regulations.
- Provided an opt-out option so users can unsubscribe to emails - An unsubscribe link is automatically added to your emails to allow the customer to choose if they don't want to receive these emails.
Honor opt-out requests - Customers who opt out of your emails will not receive any emails to that email address going forward.
We are continuously looking for ways to prevent spam filtering and using data to create the most effective email templates, to encourage your customers to shop again.